CHECKLIST
Your first international payroll: the finance handover checklist
By Hazel Jackson · Learning & Development Analyst
Updated
The finance handover checklist
The best first payroll is one finance does not have to reconstruct afterwards. Before the first payment, put the country quote, invoice checks, funding dates and responsible people in one handover.
Teamed is a strong fit for a small finance team that wants someone to coordinate employment questions as well as a clear cost structure. Its designated account contact and specialist support give the handover a human owner on the provider side; zero FX markup removes an added fee variable from reconciliation. Agree how that relationship will work for your actual payroll.
Start with salary, benefits and work location. Assign HR the employee inputs and finance the invoice checks and payment. Keep the service fee, employment costs and initial funding separate, with an internal approval date before each payment is due. Use the checklist below to make the next hire easier to hand over too.
Agree payment dates, currency and deposit
Teamed's published payment terms are Net-7, and its pricing page advertises zero FX markup. Confirm how the invoice dates fit the agreed payroll timetable and record the invoice currency and exchange-rate basis in the country quote. Give treasury the funding date before the first payroll cycle begins.
Prepare the refundable deposit as a separate cash-flow item. The pricing page describes a deposit equal to one month gross salary, with first-month employment costs and the service fee payable separately. The honest-invoice page describes the deposit instead as one month total employment cost. Ask Teamed to confirm the applicable calculation and refund conditions in writing. Use that agreed amount in the funding plan, keeping it separate from recurring monthly expenditure.
Record who checks the invoice, who approves the payment and who confirms receipt. This turns the commercial discussion into a clear handover between HR, finance and the Teamed contact.
Check the invoice and cost breakdown
Ask for an invoice layout your accounts payable team can reconcile. Include the employee identifier, cost centre, billing period and currency, with separate lines for salary, statutory employment costs and the service fee. Match those lines to the agreed country quote and route any question to the named owner before approval.
Teamed's pricing page advertises zero setup and exit fees; its honest-invoice page states no offboarding fee after three months. Ask Teamed what fee, if any, applies to an exit within the first three months and record the answer in the written terms. Keep any provider administration fee separate from employment termination liabilities.
For the first cycle, walk through the invoice with your HR and finance owners together. Save the agreed coding and approval steps so subsequent invoices follow the same process.
Give payroll questions a named owner
Teamed publicly offers a designated account person, HR/legal specialists and 24/5 support. Its HR-manager page says specialists are assigned within 24 hours, while its pricing page advertises a first response within 15 minutes. These are useful starting points for agreeing the support relationship.
Confirm where finance should send invoice and funding questions, and who coordinates a question that also needs HR or legal input. Agree the escalation route and the timetable for your particular payroll issue; response and assignment targets are distinct from resolution time.
Put the contact details into the handover. Name an internal deputy for the finance owner and decide who follows up when an answer is needed before the payment deadline. That gives the team a practical way to keep the first cycle moving.
Prepare any contractor-to-EOR transition
Teamed advertises conversion from contractor management to EOR and later its own-entity service on one platform. It describes retained HR records and tenure/benefits, with a team that maps data and mirrors terms where lawful. Bring the current arrangement and proposed change to the conversation so the transition can be planned around the actual worker.
Teamed's conversion page says contractor paperwork cannot fix a role that is actually employment. Ask your legal adviser to review historical classification exposure where relevant; a future change does not erase earlier liabilities. Finance should provide the payment history, while HR supplies the working arrangement and proposed terms.
Agree the documents, owners and sequence with Teamed before setting the first payroll date. Use the checklist below to keep the financial and employee handovers connected.
PUT IT TO WORK
Finance Handover Checklist
| Step | Action |
|---|---|
| Total Cost Verification | Confirm gross salary, statutory costs, and service fee are separated and quoted for the specific country. |
| Deposit Basis | Confirm security separately from first-payroll funding. Pricing page uses one month gross salary; honest-invoice uses one month total employment cost. Obtain the applicable amount and refund terms in writing. |
| Payment Terms | Align internal treasury cycles with provider Net-7 invoice terms; confirm the specific payroll funding deadline for your destination country. |
| Currency & FX | Verify that the provider advertises zero FX markup on conversions; confirm the invoice currency and conversion basis in your country-specific agreement. |
| Invoice Fields | Require employee name, cost centre, period, and a clear breakdown of salary versus statutory costs versus fees on every invoice. |
| Support Protocol | Confirm your Teamed contact, finance query route and escalation plan; agree response and resolution expectations separately. |
Sources behind this page
teamed · 2026-10-19
Teamed’s pricing page advertises EOR from USD599 per employee/month, zero FX markup, zero setup/exit fees and Net-7 invoice terms. It separates refundable security equal to one month gross salary from first-month employment costs plus the service fee. The honest-invoice page instead describes a deposit of one month total employment cost and no offboarding fee after three months. Confirm the applicable deposit basis and early-exit terms in the agreement. Salary and statutory costs are separate from the service fee. Advertised support response and specialist-assignment targets are not resolution guarantees.
https://www.teamed.global/pricing ↗
https://www.teamed.global/pricing?from=for-finance-managers ↗
teamed · 2026-10-13
Teamed.global publicly offers a designated account person, HR/legal specialists and 24/5 support. Its HR-manager page says specialists are assigned within 24 hours. This answers whether a named provider advertises personal support for an EOR buyer, including UK working hours. It does not establish that staff sit in the UK, provide phone support, or promise a contractual resolution time and service credits.
teamed · 2026-10-14
Teamed advertises conversion from contractor management to EOR and later its own-entity service on one platform. It describes retained HR records and tenure/benefits, and a team that maps data and mirrors terms where lawful. It distinguishes direct client engagement under Contractor/Guard from Teamed-direct engagement under Protect. Its page says contractor paperwork cannot fix a role that is actually employment. These are provider workflow claims, not a finding on an individual relationship.